Efficiency is key to productivity, and keyboard shortcuts are a game-changer when working with office tools. WPS Office, known for its compatibility and ease of use, offers a comprehensive suite of shortcuts that can drastically reduce the time spent on repetitive tasks. Whether you’re writing documents, crunching numbers, or designing presentations, mastering these shortcuts will elevate your workflow.
Why Use Shortcuts in WPS Office?
Time Efficiency
Shortcuts allow you to execute commands in seconds, eliminating the need to navigate menus and submenus.
Consistency and Accuracy
Frequent use of shortcuts fosters muscle memory, ensuring quicker and more accurate task execution.
Streamlined Workflow
Switch effortlessly between tasks without breaking your focus or momentum.
Essential Shortcuts for WPS Writer
Formatting and Editing
- Ctrl + B/I/U: Apply bold, italic, or underlined formatting.
- Ctrl + Shift + C / Ctrl + Shift + V: Copy and paste formatting styles.
- Ctrl + Shift + F: Open the font dialogue box.
Navigation
- Ctrl + Home / Ctrl + End: Jump to the beginning or end of a document.
- Ctrl + Left/Right Arrow: Move the cursor word by word.
- Ctrl + Shift + T: Restore the last closed tab in a multi-document interface.
File Management
- Ctrl + N: Create a new document.
- Ctrl + O: Open an existing file.
- Ctrl + P: Print the current document.
Streamlining Spreadsheets with WPS Spreadsheet Shortcuts
Data Entry and Formatting
- Ctrl + T: Convert a range of data into a table.
- Ctrl + Shift + $/%: Apply currency or percentage formatting.
- Ctrl + K: Insert a hyperlink.
Navigating Cells
- Ctrl + Arrow Keys: Move to the edge of a data region.
- Ctrl + Space: Select the entire column.
- Shift + Space: Select the entire row.
Advanced Tools
- Alt + =: Automatically sum adjacent cells.
- Ctrl + Shift + U: Expand or collapse the formula bar.
- F2: Edit the selected cell.
Maximizing Creativity in WPS Presentation
Slide Management
- Ctrl + D: Duplicate the selected slide.
- Ctrl + Shift + Up/Down: Reorder slides in the slide pane.
- Shift + F5: Start the slideshow from the current slide.
Design and Layout
- Ctrl + G / Ctrl + Shift + G: Group or ungroup objects.
- Ctrl + Shift + Drag: Duplicate an object while keeping alignment.
- Ctrl + L/E/R: Align objects to the left, centre, or right.
Presentation Tools
- B/W: Temporarily black out or white out the screen during a presentation.
- F5: Start the slideshow from the beginning.
- Ctrl + P: Activate the pen tool for annotations.
Customizing Your Shortcuts
Tailoring to Your Needs
- Navigate to Tools > Options > Customize Shortcuts in WPS官网 Office.
- Assign personalized shortcuts to frequently used commands.
Exporting Shortcut Settings
- Save your customized shortcuts for portability.
- Apply them to other devices to maintain consistency in your workflow.
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Pro Tips for Mastering Shortcuts
Practice Regularly
The more you use shortcuts, the quicker they become second nature.
Combine with Mouse Gestures
WPS Office supports mouse gestures to complement shortcuts, especially for navigation and editing tasks.
Learn Contextual Shortcuts
Some shortcuts are specific to the context, such as working with tables or charts. Explore these for added efficiency.
Mastering keyboard shortcuts in WPS电脑版 Office is a simple yet powerful way to boost your productivity. Integrating these shortcuts into your daily workflow will save time, improve accuracy, and allow you to enjoy a seamless user experience. Start practising today and unlock the full potential of WPS Office!